We would like to provide the following information regarding financial support for international students participating in academic conferences:

You must contact the department office at least 14 days prior to participation to confirm eligibility for financial support.

Participation in conferences without prior inquiry will not be eligible for financial support.

The scope of support may vary depending on the available budget.

[Procedures After Approval]

1. Before attending the conference:

    Submit a Business Trip Plan and a Business Trip Application Form (Attachments 1 and 2)

    Attend and present at the conference

2. After the conference:

    Submit supporting documents for expense reimbursement (Attachment 3)

[Notes for Expense Reimbursement]

 1. Reimbursement is not possible without submitting supporting documents.

 2. All receipts must be submitted in original copies.

 3. Only card payments (credit or debit cards) are allowed

    (Cash equivalents, bank transfers, and reward points are not permitted).

 4. Transportation expenses require round-trip receipts

    (Private vehicle use will be reimbursed based on public transportation rates).

 5. Accommodation expenses must include receipts and will be reimbursed within institutional guidelines

    (No reimbursement without proof).

 6. Activity photos must be submitted along with the supporting documents.

 7. A copy of your bankbook and a consent form for personal information use are required.